Please take a moment to review our set-up and operating procedures before filling out the online application.

WHO CAN PARTICIPATE:
The Providence Open Market is a juried market place. All applicants are reviewed for acceptance. It is our goal to have a wide variety of products offered at the market with little or no duplication. We are currently accepting applications for the following types of vendors:

Artists
Independent Designers
Artisans

Farm and food vendors please apply to the Hope Street Farmers Market

SELLING SEASONS—MONTHS, DAYS OF THE WEEK, AND HOURS OF OPERATION:
The Providence Open Market operates June 11, 2011 through September 24, 2011. Selling day is Saturday. Selling times are from 10AM-2PM.

HOW TO PARTICIPATE:
There are two ways you can be a ven­dor at the Providence Open Market, either as a reserved or unre­served vendor. Please note: as this is a juried market you are required to submit 3 photos of your work for review. Click HERE to apply online for our 2011 season.

RESERVED SPACES:
Reserved spaces are the only way to have a guaranteed spot at the Providence Open Market. In order to reserve space you must sign up for a minimum of 4 dates.

Online applicants will receive notification of acceptance within one week.

After acceptance into the market, payment is due no later than 10 days prior to each event. If all payments are made at once (before the specified deadline on your invoice), you'll receive one free market date.

Please note: by choosing reserved dates, you are making a commitment to the Providence Open Market. You are automatically put into the system for those dates and will be billed electronically. If you are not prepared to make the five-day commitment, please see Unreserved Spaces below.

UNRESERVED SPACES:
Vendors who cannot commit to the 4-day minimum, may participate in the market unreserved. In order to participate as an unreserved vendor you must have an approved application.

“Unreserved space” applies to any vendor who arrives at the market and has not prepaid for that date. Any booth not occu­pied 45 minutes before the market is to open will be considered an open/available space for use by unreserved vendors unless the reserving vendor has contacted the market manager about a later arrival time. These spaces will be assigned on a first-come, first-serve basis. Any vendor wishing to obtain an unreserved space must first complete our online application and receive notification of acceptance.

The fee is $70.00 the day of, cash or money orders only (personal checks will not be accepted).

SHARING SPACE:
Two vendors may share space at the market. However both parties must submit applications and be approved.

VENDOR FEES:
Reserved Spaces
10’ x 10’ – $55
10’ x 20’ – $70

UNRESERVED FEES:
10’ x 10’ – $70 – paid day of event
10’ x 20’ – $85 – paid day of event

MAKING PAYMENTS:
Snail Mail
Please include your invoice number and business name in the memo of your check. Make all checks payable to NE Open Markets LLC and send to:

NE Open Markets LLC
504 Plymouth Street
Holbrook, MA 02343

Electronic Payments
After being accepted, click below to make a payment using PayPal. You can use PayPal or any major credit card. Before com­pleting the transaction be sure to type in which dates you are paying for. A detailed automated receipt will be sent to your email account following the completion of the transaction. (Please do not send payments for your dates until you have received notice of acceptance from us).

Pay-As-You-Go

I Reserved Saturday $55.00 2 Reserved Saturdays $110.00 3 Reserved Saturdays $165.00 4 Reserved Saturdays $220.00 5 Reserved Saturdays $275.00 6 Reserved Saturdays $330.00 7 Reserved Saturdays $385.00

SETUP & OPERATION OF VENDOR BOOTHS:
Set up times are assigned in groups. An email with the specific time for each vendor is sent Friday prior to every market and one week prior to every special event weekend.

Our staff will assign spaces to vendors as they arrive at the market.

Booth setup is not permitted before 7:00AM on market day and vendors must be ready for operation by 10:00AM.

Booths must be staffed during operating hours, 10:00AM-2:00PM. Breakdown of your booth before 2:00PM is not permitted, unless permis­sion is first obtained by the market manager. Operations of the market should not be disrupted, nor the safety and convenience of shoppers or vendors be jeopardized.

Vendors shall provide their own booths/tables/tents and sun/rain covers.

Weights for tents are mandatory at each of our markets. At least 40lbs per tent leg. For instructions on how to make your own and pur­chase, please click HERE.

Vendors should display a sign identifying the artists or business name. Signage must be securely attached to booth or stall as not to inter­fere or impede foot traffic.

Vendor can park on the side streets of Hope Street.

The Providence Open Market is a rain or shine market, please be prepared by bringing the necessary tents or awnings.

Vendors are responsible for keeping their space attractive during market hours and for cleaning up their space after the market closes, including removal of garbage and sweeping up any loose debris. Vendors leaving debris or garbage at rented space will be fined or not wel­come to return. Thank you for your cooperation.

RHODE ISLAND DIVISION OF TAXATION SALES PERMITS:
Temporary Retail Sales Permits are REQUIRED in the State of Rhode Island. All exhibitors must be in compliance with state & Federal Tax Laws and display their permits in their booth. This is required for both in and out-of-state vendors. Permits are sold at the Providence Open Market for out-of-state vendors and RI residents who do not have an existing permit. Once purchased, your permit must be displayed in your booth at all times. There is a one time $10 fee, and will be good for the entire 2011 selling season for the Providence Open Market ONLY. At the close of each scheduled market, a representative will collect your 7% sales tax to be remitted to the RI Division of Taxation the following week.

For RI residents who have an existing permit, we will need your permit number before you begin setup. Our staff will ONLY collect sales tax from vendors who have purchased a permit. Those who have an existing permit will file their own taxes and do not have to submit your 7% at the end of the day.

PEDDLERS LICENSE:

CANCELLATION POLICY:
Cash refunds will not be granted for paid dates, instead a credit may be applied toward a future market date (credits will not be extended to the following season or other market locations). All cancellations must be received in writing (email or letter) 10 days prior to each reserved market. Please include the day you are rescheduling for. If you miss the 10 day deadline, you are still responsible for payment regardless if you attend or not. Credits will not be issued if the remainder of scheduled dates at the Providence Open Market are sold out. In order to receive a credit, please read Switching Dates below.

SWITCHING DATES:
In order to switch a date we need at least 10 days writ­ten (by email) notice. Vendors are permitted one date switch per season, so please choose carefully. Send date switch request to info@providenceopenmarket.com

WEATHER POLICY:
The Providence Open Market is a rain or shine market. Please be prepared by bringing the required set-up materials (tents or awnings). In the event of a cancellation due to severe weather, credits or refunds will not be granted.

PROMOTER STATEMENT:
The Providence Open Market managers and promoters reserve the right to restrict or terminate any vendor’s activity or remove any product, which, in their opinion, is objectionable or inappropriate or is detrimental to the quality of the event as a whole. In the event of any restrictions or evictions, the Providence Open Market and its affiliates will not be liable for any refund of rental or other expenses.

The Providence Open Market managers and promoters reserves the right to remove, without refund or recourse, any exhibitor who misrepresents himself or his product. In addition, the promoter reserves the right not to select vendors who may not be suitable for the market.

The Providence Open Market reserves the right to amend or add to the applicable rules pertaining to and governing the Providence Open Market at any time during and before the operating season. All participating vendors at the Providence Open Market will be made aware of all additions or amendments. The interpretation of all the rules by the promoters shall be final.